PC Meeting Agenda 2 May 2017

Compton & Shawford logo - PC Meeting Agenda 2 May 2017Compton and Shawford Parish Council

PO Box 565, Winchester,
Hampshire SO23 3HG
Phone:01962 600198

Members of Compton and Shawford Parish Council are summoned to attend the Annual Meeting of

Compton and Shawford Parish Council

7.30pm Tuesday 2 May 2017
in the Compton Room, Shawford Village Hall.

PC Meeting Agenda 2 May 2017


  1. To elect a Chairman of the Council
    • and to receive the Chairman’s declaration of acceptance of office.
  2. To elect a Vice-Chairman of the Council
    • and to receive the Vice-Chairman’s declaration of acceptance of office.
  3. Apologies for absence and declarations of interest.
  4. Minutes.
    • To approve the minutes of the meeting held on 7 March 2017
      (see download link below)
  5. Matters arising and outstanding actions.
    • From the minutes and not mentioned elsewhere on the agenda.
  6. Appointment of portfolio holders and representatives to external organisations.
  7. Public Session (15 minutes)
  8. Finance and Administration.
    • Review & adoption of standing orders & financial regulations.
    • Review of assets and insurance.
    • Data protection, complaints procedures, media policy.
  9. Council meeting dates in 2017/18.
  10. Annual Return 2016/17: Approve the Annual governance & accounting statements.
    • Financial statement 30 April 2017.
    • Note payments made since 7 March 2017.
  11. Planning.
    • Southgate development.
    • Winton.
    • Four Dell Farm: Biomass boilers.
  12. BT Telephone Kiosks.
    • Legal advice.
    • Maintenance arrangements.
  13. Playing Fields Management.
    • QEII Field: Astroturf.
  14. Footpaths and Environment.
    • Lengthsman project 2017/18.
  15. Highways and Public Transport.
    • Additional bench in Otterbourne Road.
    • Parking in Shawford: Meeting with SVRA representatives.
    • Rail franchise.
  16. Annual Parish Meeting.
    • Report and agenda.
  17. Village of the Year Competition.
  18. Date & Venue of Next Meeting.

David Drake, Clerk
28 February 2017

The Annual Parish Council Meeting
This is the Annual Meeting of the Parish Council. By law, Councillors must elect one of their number to be chairman for the coming twelve months. The council must also appoint portfolio holders and representatives to external bodies. Most councils also choose to elect a vice-chairman.