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PC Meeting Agenda 7 July 2020

Compton & Shawford logo - PC Meeting Agenda 7 July 2020Compton and Shawford Parish Council

PO Box 679, Eastleigh
Hampshire SO50 0PS
Phone:01962 600198


Members of Compton and Shawford Parish Council are summoned to attend the Annual Meeting of

Compton and Shawford Parish Council

at 7.30 pm Tuesday 7 July 2020 via Zoom (see note below)

PC Meeting Agenda 7 July 2020


  1. To note the appointment a new Clerk to the Council
  2. To elect a Chairman of the Council.
    1. To receive the Chairman’s declaration of acceptance of office.
  3. To elect a Vice-Chairman of the Council.
    1. To receive the Vice-Chairman’s declaration of acceptance of office.
  4. Apologies for absence and declarations of interest.
  5. Minutes.
    1. To approve the minutes of the meeting held on 3 March 2020 (see below for link to draft minutes).
  6. Matters arising and outstanding actions.
    1. From the minutes and not mentioned elsewhere on the agenda.
  7. Appointment of portfolio holders and representatives to external organisations.
  8. County & District Councillors’ Reports.
  9. Public Session (15 minutes)
  10. Finance and Administration. (Councillor Webster)
    1. Review & adoption of standing orders & financial regulations (including BACS payments).
    2. Review of assets and insurance.
    3. Data protection, complaints procedures, media policy.
    4. Council meeting dates in 2020/21
    5. Approve the Annual Governance & Accountability Return (AGAR) 2019/20
    6. Note the Internal Auditor’s comment.
    7. Financial statement 30 June 2020.
    8. Note payments made since 3 March 2020.
    9. Declaration of casual vacancy.
  11. Community Infrastructure Levy (CIL) (Councillor Webster)
    1. Village agent grant.
  12. Annual Parish Meeting. (Councillor Goulding)
    1. To note cancellation due to Coronavirus/COVID19.
  13. Planning. (Councillor Strange)
    1. VDS & Compton Down LADS.
    2. Affordable Housing.
  14. Playing Fields Management. (Councillor Wilkinson)
    1. Play area inspections/reopening.
    2. Football posts and use of fields.
    3. Compton Lock.
  15. Footpaths and Environment. (Councillor Wilkinson)
    1. Lengthsman.
  16. Highways and Public Transport. (Councillor Bell)
    1. Chris Sparkes contract renewal.
    2. Policy on memorial plaques.
  17. CASCA. (Councillor Wilkinson)
  18. Date & Venue of Next Meeting.

Gwen Heywood-Waddington,
30 June 2020


Attending the Zoom Meeting
All meetings of the Parish Council are, by law, open to the public. Exceptionally, because of Covid-19 restrictions, this year’s Annual Meeting was delayed and will be held online using Zoom.

Members of the public who would like to observe the meeting should contact the clerk (contact details above) not later than 17:00 on Tuesday 7 July for details of how to join the meeting.

See Ministry of Housing, Communities and Local Government Letter to Councils About Local Authority Meetings and Postponement of Elections




See also:

Minutes of earlier meetings